Outlook Import Wizard Microsoft
There are several reasons why you might want to import Outlook items from an Outlook Data File (.pst).
- Outlook Import Wizard Microsoft Word
- Email Account Wizard Microsoft Outlook
- Outlook Import Wizard Microsoft Excel
The Import and Export Wizard of Outlook 2013 and Outlook 2016 has indeed been “cleaned up” by removing some old or redundant file formats. This included the Excel option as well. Even though the xlsx-format has been the standard since Office 2003, the Import and Export Wizard still only supported the old xls-format. (left column is the email account / right column is the protocol used (POP, Imap etc)). Each email account is associated with an Outlook data file which is what appears in the Outlook POP3 accounts can all be associated with its own data file or all POP3 accounts can use the same data file.
You want to move Outlook items from one email account to another email account
You want to move Outlook items from one PC to another PC
You want to move Outlook items from PC to Mac or Mac to PC
You want to move Outlook items between local folders and an IMAP or Exchange server.
Start Microsoft Outlook 2010/2013, on the Menus tab, click File menu and then you can see Import & Export from the File drop-down menu. See it below: 2. Click Import & Export, it will appear the Import and Export Wizard window. The Dynamics 365 Data Import Wizard. Microsoft Dynamics 365 is equipped with a tool to make it easy for you to import data into your system. It’s called the Import Data Wizard. Supported files include.csv,.txt,.xml, and.xlsx. You can also import a ZIP file containing any of the supported file types. Follow these steps to export a specific folder: Click the File tab. In the Outlook Options window, click Advanced. Click Export. In the Import and Export Wizard, click Export to a file, and then click Next. Click Outlook Data File (.pst), and then click Next. Select the folder to export, and then click Next. Outlook has an Import/Export wizard that makes it easy to import contacts from a CSV file. Newer versions Office 2010 Outlook on the web At the top of your Outlook 2013 or 2016 ribbon, choose File.
Import Outlook items from a .pst file in Outlook for PC
These instructions assume you've already exported your Outlook email, contacts, and calendar from another instance of Outlook, and now you want to import them to Outlook.
Outlook Import Wizard Microsoft Word
At the top of your Outlook ribbon, select File.
If your ribbon doesn't have a File option in the top left corner, you aren't using an Outlook app installed on your computer. See What version of Outlook do I have? to find your version of Outlook and to get to right import steps.
Select Open & Export > Import/Export. This starts the Import/Export wizard.
Select Import from another program or file, and then click Next.
Select Outlook Data File (.pst) and click Next.
Browse to the .pst file you want to import. Under Options, choose how you want to deal with emails and contacts, then choose Next.
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If a password was assigned to the Outlook Data File (.pst), enter the password, and then click OK.
If you're importing the contents of your .pst file into your Office 365 mailbox, choose that mailbox here.
If you're NOT importing into your Office 365 mailbox, choose Import items into the current folder. This imports the data into the folder currently selected.
Choose Finish. Outlook starts importing the contents of your .pst file immediately. When the progress box disappears, the import is finished.
If you're importing your .pst file to your Office 365 mailbox, you may see a message that it's trying to connect with Office 365. This happens when the Internet connection is interrupted, even for a moment. Once your Internet connection is re-established, Outlook will continue importing the .pst file.
Tip: If you want to retrieve only a few emails or contacts from an Outlook Data File (.pst), you can open the Outlook Data File, and then, in the navigation pane, drag and drop the emails and contacts from .pst file to your existing Outlook folders.
What data is imported?
.Pst files are created when you export or back up email, contacts, and calendar to an Outlook .pst file. Outlook makes a copy of your email to the .pst file.
When Outlook exports emails to a .pst file, it includes any attachments. So, when you import a .pst file, you'll see your attachments.
Outlook does not export meta-data such as folder properties ( views, permissions, and AutoArchive settings); message rules; and blocked senders lists. So, they won't be imported, either.
When Outlook exports email, contacts, and calendar info to a .pst, it makes a copy of the information. Nothing is deleted from Outlook. You'll still see and have access to your email, contacts, and calendar in Outlook.
Didn't work?
See Fix problems importing an Outlook .pst file for a list of common issues and solutions.
Related Topics
Outlook has an Import/Export wizard that makes it easy to import contacts from a CSV file.
Email Account Wizard Microsoft Outlook
At the top of your Outlook 2013 or 2016 ribbon, choose File.
If your ribbon doesn't have a File option in the top left corner, you're not using Outlook 2016 or 2013. See What version of Outlook do I have? to get to the import instructions for your version of Outlook.
Choose Open & Export > Import/Export. This starts the wizard!
Choose Import from another program or file, and then choose Next.
Choose Comma Separated Values, and then choose Next.
In the Import a File box, browse to your contacts file, and then double-click to select it.
Choose one of the following to specify how you want Outlook to handle duplicate contacts:
Replace duplicates with items imported If a contact is already in Outlook and your contacts file, Outlook discards the info it has for that contact and uses the info from your contacts file. You should choose this option if the contact info in your contacts file is more complete or more current than the contact info in Outlook.
Allow duplicates to be created If a contact is in Outlook and your contacts file, Outlook creates duplicate contacts, one with the original Outlook info and one with the info imported from your contacts file. You can combine info for those people later to eliminate duplicate contacts. This is the default option.
Do not import duplicate items If a contact is in Outlook and your contacts file, Outlook keeps the info it has for that contact and discards the info from your contacts file. You should choose this option if the contact info in Outlook is more complete or more current than the info in your contacts file.
Click Next.
In the Select a destination folder box, scroll to the top if needed and select the Contacts folder > Next. If you have multiple email accounts, choose the Contacts folder that's under the email account you want to be associated with the contacts.
Choose Finish.
Outlook begins importing your contacts immediately. You'll know it's finished when the Import Progress box closes.
To see your contacts, at the bottom of Outlook, choose the People icon.
At the top of your Outlook ribbon, choose the File tab.
If your ribbon doesn't have a File option in the top left corner, you're not using Outlook 2010. See What version of Outlook do I have? to get to the import instructions for your version of Outlook.
Choose Open > Import. This starts the wizard!
In the Import and Export Wizard, click Import from another program or file, and the click Next.
To import a CSV file, choose Comma Separated Values (Windows).
Choose Browse, then choose the .csv file you want to import, and choose Next.
Notes:
Under Options, if you want the imported information to replace duplicate items already in Outlook, choose that. Otherwise, choose Do not import duplicates.
Set the options for importing items. Choose Filter if you want to only import certain emails. Choose the More Choices tab if you want to only import emails that are read or unread.
The default settings usually don’t need to be changed. The top folder — usually Personal Folders, Outlook Data File, or your email address — is selected automatically.
Include subfolders is selected by default. All folders under the folder selected will be imported.
The default selection of Import items into the same folder in matches the folders from the imported file to the folders in Outlook. If a folder doesn’t exist in Outlook, it will be created.
Choose Finish. Outlook starts importing your data immediately. You'll know it's finished when the progress box closes.
To view your contacts, at the bottom of the Outlook navigation bar, choose Contacts.
Use a comma separated values file (CSV) to import your contacts into your Outlook on the web account.
Tip: For best results, make sure that the CSV file has UTF-8 encoding. This encoding works for all languages and alphabets.
At the bottom of the page, select to go to the People page.
On the toolbar, select Manage > Import contacts.
Select Browse, choose your CSV file, and then select Open.
Select Import.
Note: If the file doesn't have UTF-8 encoding, the import tool may not recognize and display all text correctly. The import tool will then show you some example contacts from your file, and you can check that the text is readable and correct. If the text is not displayed correctly, select Cancel. You will need a file in UTF-8 encoding to continue. Convert your CSV file to use UTF-8 encoding, and restart the import. To learn more about UTF-8 encoding, see Why should I care about UTF-8 encoding?
Why should I care about UTF-8 encoding?
Typically, you can import contacts without worrying about the underlying details of how the text is stored in the CSV file. However, if the contact information includes characters not found in the English alphabet, such as Greek, Cyrillic, Arabic, or Japanese characters, this can cause problems when importing contacts. Therefore, you should save the contacts file with UTF-8 encoding if you have that option during export.
If you can't export your contacts using UTF-8 directly, you can convert the exported CSV file using Excel or third-party apps. How to do this will be different between apps and app versions.
How to convert your CSV file to UTF-8 using Microsoft Excel 2016:
In Excel, create a new blank document (workbook).
From the Data menu, select From Text/CSV. Browse to your exported CSV file (you may have to select to display Text Files (..csv) to see it). Select Import.
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In the dialog box that appears, under File Origin, choose the encoding that makes the characters in the text appear correctly, for example, Cyrillic Windows 1251, and then select Load.
Check that characters are displayed correctly in Excel.
Select File >Save As. Enter a name for your file, and select CSV UTF-8 (Comma delimited) (*.csv) as your file type.
Select Save.
Didn't work?
See Fix problems importing contacts to Outlook.